Administrator, Accounts Receivable (One-Year Contract)

Summary: The Administrator, Accounts Receivable is a detail-oriented and organized, who will oversee a range of financial tasks, ensuring accuracy, compliance, and efficiency in the accounts receivable process. This role involves managing tenant-related financial activities, deposit processing, and maintaining accurate records within the systems.

Salary: $50,000 - $55,000

What you'll get to do:

Tenant Transactions:

• Move-In Process: Review lease documentation, post move-ins, and confirm FMR/LMR collections.
• Enter Notice: Process notice documentation, prepare responses, and update records in Yardi.
• Move-Out Process: Confirm outgoing inspections and finalize tenant move-outs.

Assignments/Leaseholder Management:

• Review finalized assignment documents and enter assignments, including notices, move-outs, and move-ins.
• Transfer deposits and handle the removal or addition of leaseholders.

Deposit/Charge Processing:

• Validate and post monthly charges and apply deposit, tenant adjustments, and chargeback entries
• Scan and code received cheques for deposit processing and upload to the bank.
• Enter and apply post-dated cheques (PDCs) and manage receipt batches.

Financial Reporting & Reviews:

• Run reports to identify and address missing anniversary dates.
• Generate and post interest accruals for tenant deposits.
• Review and analyze monthly and quarterly reports, including arrears and variance reports, to ensure accuracy.

Annual & Recurring Tasks:

• Prepare and distribute annual deposit interest reports.
• Generate T5 summaries and XML files for CRA uploads and distribute to tenants.
• Review and set up EFT and process recurring payments.

System & Account Maintenance:

• Set up opening subledger balances and ensure accurate AR and deposit information for new business.
• Set up tenant accrued interest during interest conversions.
• Review and manage antenna and commercial accounts.
• Conduct due diligence and lease audits to ensure compliance.

Reconciliation and Adjustments:

• Perform refund and chargeback clearing reconciliations by reviewing GL for pending clearing items.
• Adjust lease charges for addendums and incentives.

Other Responsibilities:

• Review and maintain credit AR balances
• Prepare tenant refund requisitions
• Close past tenant files and prepare necessary files for collection.
• Review General Property Reports (GPR) to verify vacancy and prorated moves and adjust for variances.
• Maintain and Update Rentable Items

Who you are:

• Proficiency in Yardi 7S and Microsoft Office Suite is required.
• Proven customer service experience is essential, with a strong focus on responsiveness and courtesy.
• Exceptional communication skills, both written and verbal, are a must.
• Highly analytical and organized, with excellent attention to detail.
• Strong ability to prioritize tasks and stay focused on achieving goals.
• Capable of multitasking effectively while meeting deadlines in a fast-paced environment.
• Proactive in managing time and responsibilities efficiently.
• Dedicated to providing outstanding customer service, maintaining professionalism and courtesy in all interactions.

Greenwin Corp. is an equal opportunity employer committed to building a diverse workforce representative of the communities we serve and providing an accessible environment. Accommodation is available upon request by contacting accessibility@greenwin.ca. We encourage all qualified candidates to apply. This position reflects a current vacancy within our organization. We thank all applicants for their interest. Only candidates selected for further consideration will be contacted.